HR Forms

Graphical Version

HR Forms

Note: You must "save as" a document in your files before you will be allowed to fill in the forms.

Forms to Get Employees Paid 

Pay actions for employees must be initiated via an HRS Form.  Forms to get employees paid must be submitted to hrsforms@mines.edu no later than the 10th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Human Resources for assistance at x3528. 

Academic Faculty HR Form
This form is used to make pay and/or account changes (post hire) for Academic Faculty. This includes academic retirees who are working on transitional appointments.
Adjunct Faculty HR Form
This form is used to make pay and/or account changes for temporary faculty on a semester-by-semester basis.  This includes temporary athletic instructors.
 
Research Faculty HR Form
This form is used to make pay and/or account changes for Research Faculty.  This includes Research Hourly, Post Doc and Visiting Scholar appointments.
Administrative Faculty HR Form
This form is used to make pay and/or account changes for Administrative Faculty.  This includes temporary appointments in this employee class.
 

Classified HR Form
This form is for account changes and percent of effort changes only. 

Academic Faculty WINTER Research HR Form
This form is used to pay Academic Faculty during the winter research period as determined by Academic Affairs.

Academic Faculty SUMMER Pay HR Form
This form is used to pay Academic Faculty during the summer research period as determined by Academic Affairs.
2017 Summer Session Fact Sheet

PDF version

Text only version

Separation Form
Separation forms must be submitted to HR in advance of an employee's last day of work.  This form includes important information regarding separation for departments and employees.

Non-Classified Hourly HR Form
This form is used for hourly employees who are not classified staff or administrative faculty.  Assignments are for seasonal or temporary athletics (camp) staff.

Cell Phone Allowance Form
This form is for employees who qualify to receive a monthly allowance to pay for cell phone usage.  Please see the Cell Phone Allowance Policy for more information.

Club Sport Instructor and Coach Hourly HR Form

Club Sport Instructor and Coach HR Form (monthly set amount or event amount)

EPAF Manuals
Student Performance Pay Increase

PDF version

Text only version


Forms to Create Positions

New Position Form
NOTE:  As of July 11, 2016, Recruitment Authorization Forms will no longer be accepted in order to initiate the filling of a vacancy on campus.  All recruitment will transition to the new careers page (jobs.mines.edu).  Departments will need to be trained in order to access the new system.  For questions please contact Deb Wernli at dwernli@mines.edu

Background Disclosure/Authorization ONLINE LINK (Preferred method)

If you are unable to access the online form, please see Human Resources for a paper form. 

Summary of Rights Under the Fair Credit Reporting Act Print this document and provide it along with the background disclosure form/s.

Position Description  (PD)

Integrated Administrative / Research Faculty Job Description and Exemption Request Form

Pre-Employment Authorization Form
Allows limited campus access prior to the official starting date

 


Forms to Get Students Paid

All students are paid via a student employment contract.  Undergraduate Student contracts must  be submitted, on or before the student's start date, to the Payroll Office (a change in location from previous instructions) or sent electronically to Student.Contracts@mines.edu.
 
Graduate Student contracts must be submitted electronically to Student.Contracts@mines.edu no later than the 1st and 16th of the month to meet payroll deadlines.  If you are uncertain as to which form to use, contact Student Contracts for assistance at x3565.
 
For Spring 2018 student employment information, please reference this link

PDF version

Text only version

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Undergraduate Students being paid from Institutional (department) Funds:  Undergraduate Student Employment Authorization.

Financial Aid Awarded Federal or Colorado Work Study contracts:  Only available from the students’ Trailhead account
Graduate Student Employment
 
NEW to the Human Resources website: Student Employee Evaluation 2017-2018

PDF version

Text only version


 

Other Internal Use Forms

Forms for Classified Employees

   


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